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FREE Disaster Planning Workshop at the Archives

September 14, 2017 Comments off

Are you worried about your preservation or COOP plans?  If you lost your essential records would you still be able to get your work done?

As the devastating events of the recent hurricanes have shown us, we have little control over the disasters that affect our records. The way we respond to these disasters dictates the continuity of our operations and the preservation of our records.  Even “minor” disasters (such as a broken pipe) could grow to major catastrophes without immediate attention.

Understanding that these events can happen to any institution at any time, the Western States and Territories Preservation Assistance Services (WESTPAS), in cooperation with the Utah State Archives and Records Service, will provide a free, 2-part disaster planning workshop as part of Archives Month.

Randy Silverman, Preservation Librarian at the University of Utah, will be teaching Protecting Cultural Collections: Disaster Prevention, Preparedness, Response, and Recovery, which focuses on helping local and state agencies and other heritage institutions to:

  • Complete a disaster response & collection salvage plan
  • Learn how to train staff to implement your plan effectively
  • Set pre- and post-disaster action priorities for your collections
  • Understand practical decision-making skills needed during an emergency
  • Experience salvage procedures for books, documents, photos & objects

Workshop specifics:

Part 1 of the workshop includes 2.5 hours of online webinars about prevention and preparedness. Participants can view the webinars on their own or join with others at the State Archives to view the webinars as follows:

  • Friday, September 15, 2017 10:00 am – 11:30 am
  • Monday, October 16, 2017 10:00 am – 11:30 am

For those who wish to view the webinars at the State Archives please register on the Archives Website. For those that wish to view the webinars on their own, please move to Part 2.

Part 2 of the workshop includes a day-long seminar about response and recovery.

  • Monday, October 23, 2017 9:00 am – 4:00 pm

Participation in the in-person workshop requires viewing the online webinars BEFORE attending the Part 2 in-person workshop AND completing the workshop assignments given during the webinars.

Register Here for the in-person event. (This URL opens the WESTPAS calendar: register by clicking the month and day of the workshop desired.)

Who should attend?

Administrators and staff responsible for emergency preparedness and continuity of operations (COOP) planning, response, and decision-making should attend. This also includes local and state appointed records officers and chief administrative officers.
Participating institutions will be invited to join an informal network of WESTPAS trained personnel to provide mutual aid in the event of emergencies involving collections in your region.

Cost:

This event is FREE for all attendees. The funding is provided by the National Endowment for the Humanities.

Registration:

All individuals must register for the event.

For assistance with registering for the webinar viewings at the State Archives contact: Rae Gifford, rgifford@utah.gov, 801-531-3836.
For in-person seminar registration assistance contact: Wendy Cao, caow@plsinfo.org
For general & content information contact: Randy Silverman, randy.silverman@utah.edu, 801-585-6782

Space Still Available for WESTPAS Workshop

August 1, 2013 Comments off

WESTPAS

Western States & Territories Preservation Assistance Service

Free Disaster Planning for Libraries, Museums, Records Offices

Protecting Library & Archive Collections: Disaster Preparedness, Response & Recovery

 

Registration
Western States and Territories Preservation Assistance Service (WESTPAS), in cooperation with the Utah State Library, Utah State Archives, Utah Academic Library Consortium, is offering a free, 2-part disaster preparedness and response workshops for cultural property.

St. George, UT
Parts 1 and 2: Tuesday Oct 1 and Friday Nov 1 (9:00 a.m. – 4:00 p.m.)

Salt Lake City, UT
Parts 1 and 2: Thursday Oct 3 and Thursday Nov 7 (9:00 a.m.- 4:00 p.m.)

This training is supported by a grant from the National Endowment for the Humanities. It is part of a coordinated regional approach to raising awareness about disaster planning for collecting institutions throughout the Western United States, from Colorado to Guam. This 2-part training is free to participants who will develop an institutional disaster plan for their collections as an outcome. More than one person per institution is welcome to attend.

Workshop Instructor
Randy Silverman, Preservation Librarian, University of Utah Marriott Library

Outcomes
The “Protecting Library & Archive Collections” workshops are presented in a 2-part sequence to produce the following outcomes for institutional disaster preparedness. Attendees will:

  • Complete a disaster plan by the end of Part 2
  • Learn how to train staff to implement your plan effectively
  • Set pre- and post-disaster action priorities for your collections
  • Learn how to use practical decision-making skills during an emergency
  • Experience salvage procedures for books, documents, and non-print media

Course of Study
The workshop’s two parts are scheduled several weeks apart. Participants will prepare short assignments prior to the first session. Between sessions, they will undertake additional assignments resulting in a completed disaster plan at the end of Part 2. Upon completion, the institution will be invited to join an informal network of WESTPAS trained personnel to provide mutual aid in the event of emergencies involving collections within the region.

Who Should Attend?
Administrators and staff responsible for emergency preparedness, response or decision-making in all types of libraries, archives, libraries, museums, historical societies, city and county record offices. By registering for the workshop, institutions commit to supporting their attendee(s) in completing a disaster plan that focuses on collections. The institution is encouraged to send two attendees so they are able to work together on the disaster preparedness activities.

Cost
There is no charge to the institution. Funding has been provided by the National Endowment for the Humanities. Additional sponsors include Utah State Library, Utah State Archives, and University of Utah Marriott Library.

Registration
Pre-registration is required. To register online, go to the following link:http://host7.evanced.info/pls/lib/eventcalendar.asp?libnum=4

Move the calendar forward to the month of October and then click on Oct 1 (St. George) or Oct 3 (Salt Lake City) Protecting Cultural Collections Workshop.
Complete the registration form and submit.

For registration assistance, please contact:
Alex Gingerich, gingerich@plsinfo.org

For additional questions, please contact:
Randy Silverman, randy.silverman@utah.edu or 801-585-6782