Archive

Archive for the ‘Training’ Category

FREE Disaster Planning Workshop at the Archives

September 14, 2017 Comments off

Are you worried about your preservation or COOP plans?  If you lost your essential records would you still be able to get your work done?

As the devastating events of the recent hurricanes have shown us, we have little control over the disasters that affect our records. The way we respond to these disasters dictates the continuity of our operations and the preservation of our records.  Even “minor” disasters (such as a broken pipe) could grow to major catastrophes without immediate attention.

Understanding that these events can happen to any institution at any time, the Western States and Territories Preservation Assistance Services (WESTPAS), in cooperation with the Utah State Archives and Records Service, will provide a free, 2-part disaster planning workshop as part of Archives Month.

Randy Silverman, Preservation Librarian at the University of Utah, will be teaching Protecting Cultural Collections: Disaster Prevention, Preparedness, Response, and Recovery, which focuses on helping local and state agencies and other heritage institutions to:

  • Complete a disaster response & collection salvage plan
  • Learn how to train staff to implement your plan effectively
  • Set pre- and post-disaster action priorities for your collections
  • Understand practical decision-making skills needed during an emergency
  • Experience salvage procedures for books, documents, photos & objects

Workshop specifics:

Part 1 of the workshop includes 2.5 hours of online webinars about prevention and preparedness. Participants can view the webinars on their own or join with others at the State Archives to view the webinars as follows:

  • Friday, September 15, 2017 10:00 am – 11:30 am
  • Monday, October 16, 2017 10:00 am – 11:30 am

For those who wish to view the webinars at the State Archives please register on the Archives Website. For those that wish to view the webinars on their own, please move to Part 2.

Part 2 of the workshop includes a day-long seminar about response and recovery.

  • Monday, October 23, 2017 9:00 am – 4:00 pm

Participation in the in-person workshop requires viewing the online webinars BEFORE attending the Part 2 in-person workshop AND completing the workshop assignments given during the webinars.

Register Here for the in-person event. (This URL opens the WESTPAS calendar: register by clicking the month and day of the workshop desired.)

Who should attend?

Administrators and staff responsible for emergency preparedness and continuity of operations (COOP) planning, response, and decision-making should attend. This also includes local and state appointed records officers and chief administrative officers.
Participating institutions will be invited to join an informal network of WESTPAS trained personnel to provide mutual aid in the event of emergencies involving collections in your region.

Cost:

This event is FREE for all attendees. The funding is provided by the National Endowment for the Humanities.

Registration:

All individuals must register for the event.

For assistance with registering for the webinar viewings at the State Archives contact: Rae Gifford, rgifford@utah.gov, 801-531-3836.
For in-person seminar registration assistance contact: Wendy Cao, caow@plsinfo.org
For general & content information contact: Randy Silverman, randy.silverman@utah.edu, 801-585-6782

Upcoming Training

July 27, 2017 Comments off

The following is a list of August training events offered at the Utah State Archives located downtown Salt Lake City. All employees of a governmental entity are invited to participate, especially records officers, chief administrative officers, information technology specialists, and legal advisors.

Instructions on how to register for Archives’ events can be found hereUtah State Archives’ training events are free of charge. Questions regarding training events may be directed to recordstraining@utah.gov or 801-531-3863.

Next week, August 3rd from 9:00 a.m. to noon:

Records Management 2: General Retention Schedules

This class explains what the general retention schedules are and provides practice in using them. Participants will learn about their roles in creating and updating the general schedules, and will hear about future plans for updates.

Two weeks later on August 15th from 9:00 a.m. to noon:

Records Management 1: Records Management Essentials 

This class covers best practices and legal responsibilities of government agencies in managing records, as well as practical steps for implementing a records management program and resources that are available through the State Archives. The online course can be accessed here.

Today’s Online Training: Records Management Essentials and Public Records Requests

June 23, 2017 4 comments

9 AM-12 PM: Records Management Essentialshttp://bit.ly/2sByEUI
This class covers best practices and legal responsibilities of government agencies in managing records, as well as practical steps for implementing a records management program and resources that are available through the State Archives.

1 PM-4 PM: Records Access: Public Records Requestshttp://bit.ly/2tOsvEe
This class focuses on the basics of GRAMA, including records classification, records sharing, handling GRAMA requests, and the appeals process.

To ask a question during the webinar, email your question to recordstraining@utah.gov .

The recording for today’s training will be on our website within a week.

Today’s Feature Webinar: Using Google to Manage Electronic Messages

May 4, 2017 2 comments

Thursday, May 4, 2017. Noon-1:00 p.m.
CoronaNgatuvaiUsing Google to Manage Electronic Messages by Corona Ngatuvai, Utah State Department of Technology
Corona will cover functions and features in Gmail that can help you to better manage your electronic correspondence. Corona is the IT Manager over Desktop Services Engineering in the Department of Technology Services. His educational background is in Electrical Engineering and Mathematics. Use this link to join the event: https://www.youtube.com/watch?v=bd876HfdZoA . The webinar will begin today at noon.

To ask a question during the webinar, email your question to recordstraining@utah.gov .

The recording for today’s webinar will be on our website within a week.

Recordings and handouts for all previous RIMM Webinar Series presentations are posted on our website.

 

Digital Preservation 101 is finally here!

February 10, 2017 3 comments

Three months ago we highlighted the COSA-Preservica training sessions that were coming in the new year. The Council of State Archives (CoSA) and Preservica have come together to provide training webinars for managers, information officers, and records officers.

Now they have finally arrived!!!

This month begins the 3-part series about Digital Preservation, focused on the needs and concerns of state government records officers:

Digital Preservation 101: State Archives and Agencies Putting Digital Preservation into Action

 

On Tuesday, February 14 (12 pm) Part 1 of the series will kick things off with Practical Training in Key Concepts

Parts 1 and 2 will provide practical training in the key concepts and processes of managing and preserving e-records throughout the records management lifecycle, and will furnish an overview of current best practices and real-world examples for organizations seeking to preserve and provide access to their records.

Part 3 consists of real world case studies. Speakers will discuss how they have minimized risk, lowered costs, and protected records that have long-term value by implementing new strategies and working with others in their organizations and the state archives.

Register for each webinar by visiting the registration page for that webinar (using the links below). Once on the registration page, click on the “Register” link next to Event Status, close to the top of the page:

Part 1: Practical Training in the Key Concepts
Tuesday, February 14, 2017

Part 2: Practical Training in the Key Concepts
Tuesday, February 28, 2017

Part 3: Case Studies
Tuesday, March 14, 2017

For technical questions about registration and connecting to the webinar, please contact Becky Julson, CoSA IT and Program Coordinator.  For general questions or concerns, please contact Barbara Teague, CoSA Program Consultant.

Records Access II: Focus Group Discussion-Dec. 1, 2016

November 23, 2016 3 comments

The State Archives is excited to offer the third Records Access II: Focus Group Discussion on December 1, 2016, from 9:00 a.m. to 11:00 a.m.  This is an informal class with the objective to discuss GRAMA questions, State Records Committee (SRC) rulings, and share best practices among fellow records officers.

Available to answer your GRAMA questions and concerns will be two very knowledgeable experts-Paul Tonks the Committee’s legal counsel, and Rosemary Cundiff, the government records ombudsman.

If you would like to participate and are unable to attend in person, we will have a conference line for you to connect telephonically.  Please contact Nova Dubovik, ndubovik@utah.gov, 801-531-3834, for instructions on how to connect.

To Sign Up: http://axaem.archives.utah.gov/cgi-bin/traininglist.cgi

Dec 1, 2016, 9:00 am-11:00 am
Utah State Archives Courtyard Training Room
346 S Rio Grande St
Salt Lake City, UT 84101

Are you Puzzled about Long-term Preservation of Electronic Records?

November 18, 2016 Comments off

Free Practical Digital Preservation Training

 

We know many of our record officers are looking for more information about managing electronic records. The Council of State Archives (CoSA) and Preservica have come together to provide even more training webinars for managers, information officers, and records officers.  CoSA’s Press Release defines their Online Briefings Program as follows:

“How‐To” Webinar Series

For Practitioners at State Archives and Agencies
These webinars furnish practical information for archivists and records managers who work with electronic records and will include speakers from state archives or other government organizations who have direct experience with the topic at hand.

Digital Preservation Storage Choices (Dec. 13: 2‐3pm EST)
Connecting Digital Preservation with Catalog Systems (Jan. 10: 2‐3pm EST)
Preserving and Protecting Audio‐visual Files (April 11: 2‐3pm EST)
Preserving Digitized State Government Records (May 9: 2‐3pm EST)
Best Practices in Digital Preservation: International Perspectives  (June 13:               10am‐12pm EST)

Protecting and Preserving Long‐Term Digital Information

For IT Professionals & Practitioners (Jan. 24: 2‐3pm EST)
A guest speaker from the National Association of State Chief Information Officers (NASCIO) will discuss the importance of making this a priority for state agencies in today’s information‐driven world

The Governance of Long‐Term Digital Information

For Senior Managers, Decision Makers & Practitioners (May 23: 2‐3pm EST)
The briefing will include speakers from institutions that have implemented a digital preservation strategy and will highlight the importance of making this a collaborative relationship between IT, records managers and state archives.

Digital Preservation 101: Putting Digital Preservation into Action

For Practitioners and Records Officers at State Archives and Agencies
Focusing on the needs and concerns of state government records officers, this online workshop is divided into three, one‐hour sessions that will be delivered in consecutive weeks.

Part 1: Practical training in the key concepts (Feb. 14: 2‐3pm EST)
Part 2: Practical training in the key concepts (Feb. 28: 2‐3pm EST)
Part 3: Case Studies (March 14: 2‐3pm)

More information about the webinars and registration can be found on the CoSA website.