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Today’s Online Training: Records Management Essentials and Public Records Requests

June 23, 2017 4 comments

9 AM-12 PM: Records Management Essentialshttp://bit.ly/2sByEUI
This class covers best practices and legal responsibilities of government agencies in managing records, as well as practical steps for implementing a records management program and resources that are available through the State Archives.

1 PM-4 PM: Records Access: Public Records Requestshttp://bit.ly/2tOsvEe
This class focuses on the basics of GRAMA, including records classification, records sharing, handling GRAMA requests, and the appeals process.

To ask a question during the webinar, email your question to recordstraining@utah.gov .

The recording for today’s training will be on our website within a week.

Today’s Feature Webinar: Using Google to Manage Electronic Messages

May 4, 2017 2 comments

Thursday, May 4, 2017. Noon-1:00 p.m.
CoronaNgatuvaiUsing Google to Manage Electronic Messages by Corona Ngatuvai, Utah State Department of Technology
Corona will cover functions and features in Gmail that can help you to better manage your electronic correspondence. Corona is the IT Manager over Desktop Services Engineering in the Department of Technology Services. His educational background is in Electrical Engineering and Mathematics. Use this link to join the event: https://www.youtube.com/watch?v=bd876HfdZoA . The webinar will begin today at noon.

To ask a question during the webinar, email your question to recordstraining@utah.gov .

The recording for today’s webinar will be on our website within a week.

Recordings and handouts for all previous RIMM Webinar Series presentations are posted on our website.

 

Digital Preservation 101 is finally here!

February 10, 2017 3 comments

Three months ago we highlighted the COSA-Preservica training sessions that were coming in the new year. The Council of State Archives (CoSA) and Preservica have come together to provide training webinars for managers, information officers, and records officers.

Now they have finally arrived!!!

This month begins the 3-part series about Digital Preservation, focused on the needs and concerns of state government records officers:

Digital Preservation 101: State Archives and Agencies Putting Digital Preservation into Action

 

On Tuesday, February 14 (12 pm) Part 1 of the series will kick things off with Practical Training in Key Concepts

Parts 1 and 2 will provide practical training in the key concepts and processes of managing and preserving e-records throughout the records management lifecycle, and will furnish an overview of current best practices and real-world examples for organizations seeking to preserve and provide access to their records.

Part 3 consists of real world case studies. Speakers will discuss how they have minimized risk, lowered costs, and protected records that have long-term value by implementing new strategies and working with others in their organizations and the state archives.

Register for each webinar by visiting the registration page for that webinar (using the links below). Once on the registration page, click on the “Register” link next to Event Status, close to the top of the page:

Part 1: Practical Training in the Key Concepts
Tuesday, February 14, 2017

Part 2: Practical Training in the Key Concepts
Tuesday, February 28, 2017

Part 3: Case Studies
Tuesday, March 14, 2017

For technical questions about registration and connecting to the webinar, please contact Becky Julson, CoSA IT and Program Coordinator.  For general questions or concerns, please contact Barbara Teague, CoSA Program Consultant.

Records Access II: Focus Group Discussion-Dec. 1, 2016

November 23, 2016 3 comments

The State Archives is excited to offer the third Records Access II: Focus Group Discussion on December 1, 2016, from 9:00 a.m. to 11:00 a.m.  This is an informal class with the objective to discuss GRAMA questions, State Records Committee (SRC) rulings, and share best practices among fellow records officers.

Available to answer your GRAMA questions and concerns will be two very knowledgeable experts-Paul Tonks the Committee’s legal counsel, and Rosemary Cundiff, the government records ombudsman.

If you would like to participate and are unable to attend in person, we will have a conference line for you to connect telephonically.  Please contact Nova Dubovik, ndubovik@utah.gov, 801-531-3834, for instructions on how to connect.

To Sign Up: http://axaem.archives.utah.gov/cgi-bin/traininglist.cgi

Dec 1, 2016, 9:00 am-11:00 am
Utah State Archives Courtyard Training Room
346 S Rio Grande St
Salt Lake City, UT 84101

Are you Puzzled about Long-term Preservation of Electronic Records?

November 18, 2016 Comments off

Free Practical Digital Preservation Training

 

We know many of our record officers are looking for more information about managing electronic records. The Council of State Archives (CoSA) and Preservica have come together to provide even more training webinars for managers, information officers, and records officers.  CoSA’s Press Release defines their Online Briefings Program as follows:

“How‐To” Webinar Series

For Practitioners at State Archives and Agencies
These webinars furnish practical information for archivists and records managers who work with electronic records and will include speakers from state archives or other government organizations who have direct experience with the topic at hand.

Digital Preservation Storage Choices (Dec. 13: 2‐3pm EST)
Connecting Digital Preservation with Catalog Systems (Jan. 10: 2‐3pm EST)
Preserving and Protecting Audio‐visual Files (April 11: 2‐3pm EST)
Preserving Digitized State Government Records (May 9: 2‐3pm EST)
Best Practices in Digital Preservation: International Perspectives  (June 13:               10am‐12pm EST)

Protecting and Preserving Long‐Term Digital Information

For IT Professionals & Practitioners (Jan. 24: 2‐3pm EST)
A guest speaker from the National Association of State Chief Information Officers (NASCIO) will discuss the importance of making this a priority for state agencies in today’s information‐driven world

The Governance of Long‐Term Digital Information

For Senior Managers, Decision Makers & Practitioners (May 23: 2‐3pm EST)
The briefing will include speakers from institutions that have implemented a digital preservation strategy and will highlight the importance of making this a collaborative relationship between IT, records managers and state archives.

Digital Preservation 101: Putting Digital Preservation into Action

For Practitioners and Records Officers at State Archives and Agencies
Focusing on the needs and concerns of state government records officers, this online workshop is divided into three, one‐hour sessions that will be delivered in consecutive weeks.

Part 1: Practical training in the key concepts (Feb. 14: 2‐3pm EST)
Part 2: Practical training in the key concepts (Feb. 28: 2‐3pm EST)
Part 3: Case Studies (March 14: 2‐3pm)

More information about the webinars and registration can be found on the CoSA website.

RECORDS ACCESS II: Focus Group Discussion

November 7, 2016 Comments off

RECORDS ACCESS II: Focus Group Discussion: 

The State Archives is excited to offer the second Records Access II: Focus Group Discussion on November 15, 2016, from 1:00 p.m. to 3:00 p.m.  This is an information gathering class with the objective to discuss GRAMA questions, State Records Committee (SRC) rulings, and share best practices among fellow records officers.  Available to answer your GRAMA questions and concerns will be two very knowledgeable experts-Paul Tonks the Committee’s legal counsel, and Rosemary Cundiff, the government records ombudsman. Please bring questions to discuss.  If you would like to participate and are unable to attend in person, we will have a conference line for you to connect telephonically.  Please contact Nova Dubovik, ndubovik@utah.gov, 801-531-3834, for instructions on how to connect.

To register: http://axaem.archives.utah.gov/cgi-bin/traininglist.cgi

 

The Class will be held at the Utah State Archives located on:
345 S. Rio Grande Street
Salt Lake City, UT 84101

Categories: GRAMA, Training

Spotlight On: Colleen Mulvey, recipient of The Utah State Archives’ Excellence in Information Governance Award 2016

October 26, 2016 1 comment

colleenmulvey

Colleen Mulvey (second-to-left in picture), Cedar Hills City Recorder, was awarded the The Utah State Archives’ Excellence in Information Governance Award at our annual fall conference on Thursday, October 6, 2016.

Colleen is inventive and resourceful! She uses a variety of methods to ensure accurate, manageable, and innovative preservation of Cedar Hills’ records with limited staffing resources as she maintains the agency-wide records. She also implemented a staff training schedule to provide valuable information to the city employees that emphasizes the importance of proper records management and retention.

Colleen is engaged in our professional community! Colleen has been very active with a number of associations to ensure that she is properly educated in the current requirements for records management. Colleen is a Master Municipal Clerk in the Utah Municipal Clerks Association (UMCA), as well as a contributing member to the Utah Chapter of ARMA. She has been a conference presenter for both of these organizations  and others to share her knowledge of various aspects of records management. Associates, coworkers, and peers know that Colleen strives to understand the current regulations and call on her expertise frequently.

Colleen directed the successful transition to electronic records management! In addition to more traditional methods of records management practices, Colleen has been instrumental in automating the collection, retention, and distribution of records in electronic formats. Cedar Hills has just finished their first year working with Seamless Docs on creating electronic forms and are currently beta-testing the GRAMA Portal. This has automated the records management process on important documents in a paperless environment.

Way to go, Colleen! Thanks for all you do!