Archive for the ‘Preservation’ Category

Are you Puzzled about Long-term Preservation of Electronic Records?

November 18, 2016 Comments off

Free Practical Digital Preservation Training


We know many of our record officers are looking for more information about managing electronic records. The Council of State Archives (CoSA) and Preservica have come together to provide even more training webinars for managers, information officers, and records officers.  CoSA’s Press Release defines their Online Briefings Program as follows:

“How‐To” Webinar Series

For Practitioners at State Archives and Agencies
These webinars furnish practical information for archivists and records managers who work with electronic records and will include speakers from state archives or other government organizations who have direct experience with the topic at hand.

Digital Preservation Storage Choices (Dec. 13: 2‐3pm EST)
Connecting Digital Preservation with Catalog Systems (Jan. 10: 2‐3pm EST)
Preserving and Protecting Audio‐visual Files (April 11: 2‐3pm EST)
Preserving Digitized State Government Records (May 9: 2‐3pm EST)
Best Practices in Digital Preservation: International Perspectives  (June 13:               10am‐12pm EST)

Protecting and Preserving Long‐Term Digital Information

For IT Professionals & Practitioners (Jan. 24: 2‐3pm EST)
A guest speaker from the National Association of State Chief Information Officers (NASCIO) will discuss the importance of making this a priority for state agencies in today’s information‐driven world

The Governance of Long‐Term Digital Information

For Senior Managers, Decision Makers & Practitioners (May 23: 2‐3pm EST)
The briefing will include speakers from institutions that have implemented a digital preservation strategy and will highlight the importance of making this a collaborative relationship between IT, records managers and state archives.

Digital Preservation 101: Putting Digital Preservation into Action

For Practitioners and Records Officers at State Archives and Agencies
Focusing on the needs and concerns of state government records officers, this online workshop is divided into three, one‐hour sessions that will be delivered in consecutive weeks.

Part 1: Practical training in the key concepts (Feb. 14: 2‐3pm EST)
Part 2: Practical training in the key concepts (Feb. 28: 2‐3pm EST)
Part 3: Case Studies (March 14: 2‐3pm)

More information about the webinars and registration can be found on the CoSA website.

Getting closer! Only 3 more days!

October 4, 2016 Comments off

Getting closer! Only 3 days until Everybody Wins! Records Management Teamwork. This is a conference that your team does not want to miss! Come together, learn together, and [possibly] win together!

For the next 2 days we will highlight our all-star conference team players! Share the excitement with your team—the more the merrier! Registration is still open for in-person and online attendance, the event is free to attend. We look forward to seeing all of you on October 6th!

Panel Discussion: Managing Electronic Records

DFlemingPhoto1.jpgDavid Fleming is the Corporate Records Program Manager for Zions Bancorporation where he works closely with executive and business unit management, Legal, and IT to develop information management and legal discovery strategy and processes for the corporation. Outside of work David serves as ARMA Pacific Region Coordinator and is the current Chair Pro Tem of the Utah State Records Committee. David is a Certified Records Manager (CRM), a Certified Information Governance Professional (IGP) and a Certified Information Professional (CIP).

esjames23editJames Duckett has been the Technology Division Manager for the City of St. George for nine years, where he has combine two of his lifelong passions: working (playing) with technology and building the best IT team possible.




rebekkahshawRebekkah Shaw joined the Archives team in May 2008 after earning her degree at Utah State University. She has been the project leader in updating the general retention schedules since February 2013.





Attend in-person or participate online, the event is free! The conference will be held at the Miller Free Enterprise Center, 9750 S. 300 W. in Sandy, UT in an auditorium with stadium seating. Online participants will join using Adobe Connect, instructions will be sent out closer to the event.

To register visit our website, and select “Training and Events” under the “Quick Links Section”. Registration instructions are also available on the Open Records Portal’s “Help Center”.


New Fee Schedule for Reformatting Services

June 30, 2015 4 comments

We want to make you aware of a change in fees for our reformatting services.  Charges for the last fiscal year as well as this year are below and attached at the end for download.

Reformatting Charges

Copy of 2015-2016 charges

Spotlight on Records Officers

February 2, 2015 2 comments


Spotlight On Records Officers

July 17, 2014 2 comments






Electronic Records Day

October 10, 2013 Comments off

                   The Council of State Archivists (CoSA) is celebrating Electronic Records Day today, October 10, 2013. CoSA is distributing a brief release which highlights some electronic records management challenges. It is designed to raise awareness and remind everyone of the importance of managing and preserving electronic records. Take a moment to review 10 reasons for e-records 2013. Electronic records are fragile and will not survive without management and care. Celebrate Electronic Records Day by doing something to make a difference.

                  Speaking of electronic records, thank you to all who participated in Archives electronic records conference last week. Thanks to presenters: Rich Mrazik (Parsons, Bahle, and Latimer); Scott W. Robertson (Park City); Yvonne Christensen (Davis County); Marilee Richins (Department of Administrative Services); Daryl Downs (LDS Church); Gina Strack (Utah State Archives); Paul Tonks (Attorney General’s Office); and Lorianne Ouderkirk (Utah State Archives). Thank you to each person who attended, and especially thanks to Lorianne for her work in planning this event.

Free WESTPAS Workshop Dates and Locations

June 24, 2013 Comments off


Western States & Territories Preservation Assistance Service

Free Disaster Planning for Libraries, Museums, Records Offices

Protecting Library & Archive Collections: Disaster Preparedness, Response & Recovery

Western States and Territories Preservation Assistance Service (WESTPAS), in cooperation with the Utah State Library, Utah State Archives, Utah Academic Library Consortium, is offering a free, 2-part disaster preparedness and response workshops for cultural property.

St. George, UT
Parts 1 and 2: Tuesday Oct 1 and Friday Nov 1 (9:00 a.m. – 4:00 p.m.)

Salt Lake City, UT
Parts 1 and 2: Thursday Oct 3 and Thursday Nov 7 (9:00 a.m.- 4:00 p.m.)

This training is supported by a grant from the National Endowment for the Humanities. It is part of a coordinated regional approach to raising awareness about disaster planning for collecting institutions throughout the Western United States, from Colorado to Guam. This 2-part training is free to participants who will develop an institutional disaster plan for their collections as an outcome. More than one person per institution is welcome to attend.

Workshop Instructor
Randy Silverman, Preservation Librarian, University of Utah Marriott Library

The “Protecting Library & Archive Collections” workshops are presented in a 2-part sequence to produce the following outcomes for institutional disaster preparedness. Attendees will:

  • Complete a disaster plan by the end of Part 2
  • Learn how to train staff to implement your plan effectively
  • Set pre- and post-disaster action priorities for your collections
  • Learn how to use practical decision-making skills during an emergency
  • Experience salvage procedures for books, documents, and non-print media

Course of Study
The workshop’s two parts are scheduled several weeks apart. Participants will prepare short assignments prior to the first session. Between sessions, they will undertake additional assignments resulting in a completed disaster plan at the end of Part 2. Upon completion, the institution will be invited to join an informal network of WESTPAS trained personnel to provide mutual aid in the event of emergencies involving collections within the region.

Who Should Attend?
Administrators and staff responsible for emergency preparedness, response or decision-making in all types of libraries, archives, libraries, museums, historical societies, city and county record offices. By registering for the workshop, institutions commit to supporting their attendee(s) in completing a disaster plan that focuses on collections. The institution is encouraged to send two attendees so they are able to work together on the disaster preparedness activities.

There is no charge to the institution. Funding has been provided by the National Endowment for the Humanities. Additional sponsors include Utah State Library, Utah State Archives, and University of Utah Marriott Library.

Pre-registration is required. To register online, go to the following link:

Move the calendar forward to the month of October and then click on Oct 1 (St. George) or Oct 3 (Salt Lake City) Protecting Cultural Collections Workshop.
Complete the registration form and submit.

For registration assistance, please contact:
Alex Gingerich,

For additional questions, please contact:
Randy Silverman, or 801-585-6782