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New General Schedule for Your Input

March 30, 2017

We would like to propose the following general schedule to the State Records Committee at their next meeting on April 13th. This will be listed in the state general schedule, but may be used by any governmental entity to schedule their records. If you have any changes you would like to see to this general schedule, please notify Rebekkah Shaw at rshaw@utah.gov or 801-531-3851.

TITLE: INVESTIGATION RECORDS (1-86)

DESCRIPTION: These records contain information necessary to undertake a complete investigation and are used to identify patterns of behavior, investigate claims, conduct internal investigations, and for other investigative purposes. Records may relate to the initiation, investigation, and disposition of cases, but do not include investigations of employees, criminal activities , or worker’s compensation, which have separate retention schedule.

RETENTION: 7 years after case is closed and then destroy.

  1. Paula Houston
    March 30, 2017 at 10:52 am

    Rebekkah, This is one is very broad so I am not sure what records are intended to be included in this. What “case”? It says “undertake a complete* investigation”,* my question is investigation of what?

    On Thu, Mar 30, 2017 at 10:43 AM, Records Keepers – Utah State Archives wrote:

    > rebekkahshaw posted: “We would like to propose the following general > schedule to the State Records Committee at their next meeting on April > 13th. This will be listed in the state general schedule, but may be used by > any governmental entity to schedule their records. If you hav” >

  2. rebekkahshaw
    March 30, 2017 at 11:50 am

    Paula,
    This schedule
    This schedule can be used for internal investigations. This could include investigations as a result of audit findings or claims, investigations following customer comments/concerns, and investigations related to safety oversight.

    Regards,
    ~Rebekkah Shaw
    rshaw@utah.gov
    801-531-3851

  3. Lorrie Frazier
    March 30, 2017 at 12:01 pm

    Am I understanding correctly that this does not pertain to police investigations, but more employee investigations?

  4. rebekkahshaw
    March 30, 2017 at 12:53 pm

    Lorrie,
    This does not apply to criminal investigations or employee discipline. However, this schedule can be used for internal investigations. This could include investigations as a result of audit findings or claims, investigations following customer comments/concerns, and investigations related to safety oversight.

    I hope this helps.
    ~Rebekkah Shaw
    rshaw@utah.gov
    801-531-3851

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