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County Schedules to be Removed in Update 2/2

January 18, 2017

Listed here are four county financial retention schedules to be overwritten by the new financial schedules approved December 8th by the State Records Committee. If a retention schedule is overwritten by an updated schedule, it will be hyperlinked to the new schedule on our website.

The State Auditor’s Office also reviewed the schedule before it was seen by the State Records Committee. We hope this schedule will make the retention of many financial records simpler to manage.

Please update your records so the updated retention will be followed from this point going forward. Below is the updated schedule, then the schedules being removed from the state general retention schedule. If you have any questions, please call us at 801-531-3863.

LOCAL GOVERNMENT ACCOUNTS PAYABLE RECORDS (Local Schedule 5-35)
These are records related to monies paid to suppliers, vendors, and other creditors. Records may include invoices, expenses, investment, and bank information. Trust records are not included.
Retention: 4 years and then destroy.
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INTERDEPARTMENTAL BILLINGS (CO 5-13)
These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.
Retention: Retain for 3 years and then destroy. (Approved 06/1991)

INVESTMENT ACCOUNTING DAILY SHEETS (CO 5-14)
These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.
Retention: Retain for 3 years and then destroy. (Approved 06/1991)

INVESTMENT ACCOUNTING MONTHLY REPORTS (CO 5-15)
These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.
Retention: Retain for 5 years and then destroy. (Approved 06/1991)

RECEIPTS (CO 5-17)
These are receipts issued for money received into county accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.
Retention: Retain for 3 years and then destroy. (Approved 06/1991)

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