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School District General Obligation Bond Update

December 14, 2016

School District schedule 2-6 is being overwritten by state schedule 7-12. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Please update your records so the updated retention will be followed from this point going forward. If you wish to keep the previous retention for your record series, please contact your analyst.  Below is the old schedule, then the updated schedule. If you have any questions, please call us at 801-531-3863.

GENERAL OBLIGATION BONDS (SD 2-6)

These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (Utah Code 17-17-1 (1995)).
Retention: Retain for 3 years after being paid or canceled and then destroy.
(Approved 12/1996)

BONDS, NOTES AND COUPONS PAID FILES (SD 2-5)

These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.
Retention: Retain for 1 year and then destroy.
(Approved 12/1996)

BONDS, NOTES & INTEREST PAYMENTS (SG 7-12)

These are critical bond documents that are used for the life of bills, notes, debt securities, debt obligations, or bonds. Included are book entries, statements and payment confirmations, application and certificate for eligibility, and related records.
Retention: 3 years after final maturity and then destroy.
(Approved 11/2014)

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