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Updating School District Payroll Schedule

December 9, 2016

School District schedule 14-20 is being overwritten by state schedule 10-30 and 10-31. If you go to the school district schedule on our website, it will be hyperlinked to the new schedule. Depending on the type of record will determine if retention is now two years shorter or two years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from this point going forward. If you wish to keep the previous retention for your record series, please contact your analyst.  Below is the old schedule, then the new one. If you have any questions, please call us at 801-531-3863.

SALARY SCHEDULES (SD 14-20)

These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps, lanes, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.
Retention: Retain for 5 years after being superseded and then destroy.
Suggested Primary Designation: Public.
(Approved 05/1998)

PAYROLL PROCESSING RECORDS (SG 10-30)

These records verify compensation data for each employee, including salary, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.
Retention: Retain for 3 years and then destroy.
(Approved 07/2015)

PAYROLL POST PROCESSING RECORDS (SG 10-31)

This schedule is for payroll reporting. Each payroll period is closed out when disbursement information is verified using payroll reports.
Retention: Retain for 7 years and then destroy.
(Approved 07/2015)

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