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Updating County Contract Billings Schedule

November 10, 2016

County schedule 20-7 is being overwritten by state schedule 13-18. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Retention is now four years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from this point going forward. If you wish to keep the previous retention for your record series, please contact your analyst.  Below is the old schedule, then the new one. If you have any questions, please call us at 801-531-3863.

CONTRACT BILLINGS (CO 20-7)

These are monthly bills sent to cities with contractual agreements with county to provide animal control services. They are used to collect fees for services provided. The bills may include date, invoice number, name and address of city, description of services provided, amount due, contract-agreement number, account number, amount, and a statement certifying billing accuracy.
RetentionRetain for 3 years and then destroy.
Suggested Primary DesignationPublic.
(Approved 09/1993)

CONTRACT PURCHASING FILES (SG 13-18)

These records document contractual agreements for products or services. Records may include preliminary requirements, contractor payroll records, bids, and the signed contract.
Retention: Retain for 7 years after the project completed and warranties expire, and then destroy.
(Approved 08/2015)

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