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New General Schedule for Your Input

March 25, 2015

As part of the General Schedule Update Project, the Utah State Archives is proposing a new schedule for your consideration. This is in addition to the Legal Counsel Records, the Burial Records and Cemetery Records previously posted. We would like these to be submitted to the State Records Committee’s April 9th meeting.

This schedule is meant as a sister schedule to Transitory Correspondence. Anything which should be retained for longer than a year cannot follow this schedule. Your input on the schedules going before the State Records Committee in April would be greatly appreciated!

Schedule & Description Existing GRS Retention Comments/Citations
Administrative Records
-Transitory Tracking Records-

These records document transitory transactions. Information tracks services rendered, movement of people, materials, and includes internet website visitor information.

SD 1-4, 1-12, 1-18, 1-27?, 1-30, 1-31, 1-32, 1-35, 1-36,

SG 1-21

CO 1-17, 1-36, 1-37

MUN 1-35, 1-40, 1-41

Administrative need or one year, whichever is shorter This is meant as a sister schedule to transitory correspondence. If something you believe fits here should be kept longer than one year, it is not transitory.

Utah Code 63G-2-604(c)(2014)

  1. Anona Yardley
    March 25, 2015 at 11:00 am

    This is a good schedule. It gives a choice so information that is old and not important any more can be deleted or saved if it is still important. Thanks for making that choice possible. Anona Yardley, Beaver City Recorder

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