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New General Schedules for Your Input

February 20, 2015

As part of the General Schedule Update Project, the Utah State Archives is proposing two new schedules for your consideration. We would like these to be submitted to the State Records Committee’s March 12th meeting.

These are for cemetery records. The records kept to document historical information varies from cemetery to cemetery. The goal is to clearly define what information is historical and what information only has administrative value.

Schedule & Description Retention Existing Schedules Comments/Citations
-Burial Records-

These historical records document burials and interments. Information identifies burial rights, ownership of plots, layout, location of and information about deceased persons and related records.

 

Permanent
Transfer to Archives.

 

MUN 17-1, 17-2, 17-3, 17-6, 17-7, 17-8

CNT 25-27

Utah Code 10-8-62(2014)

Utah Code 8-3-1(2014)

These records may include perpetual care, burial rights, deeds, registers, disinterment permits and lot or map books. Burial-transit may be included if it is the record the cemetery uses to document where persons are buried.

-Cemetery Records-

These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.

1 year and then destroy MUN 17-4, 17-10

CNT 25-7, 25-60

Utah Code 26-2-18(2014), Utah Code 26-2-17(2014)

 

These records may include grave opening orders, burial-transit, & property management

  1. Rosanne Ricks
    March 5, 2015 at 2:16 pm

    Burial and cemetery records are important for reasons too numerous to list here. I agree burial records are historic records and should be maintained. Cemetery records are likewise historical records and should be maintained. If cemetery records cannot be maintained by the State Archives, I recommend they be transferred to the State Historical Society rather than destroyed after one year.

  2. rebekkahshaw
    March 9, 2015 at 10:00 am

    Rosanne,
    Thank you for your comment. All historical records related to the cemetery should be kept and the State Archives can maintain them. I think it’s the titles which are throwing you off. We decided to call them burial and cemetery rather than Historical Cemetery and Administrative Cemetery Records because we are trying to avoid putting appraisal words in the title. However, with the confusion, I may change it. If the burial records is retitled “Historical Cemetery Records” and the cemetery records is retitled “Administrative Cemetery Records”, would that make the distinction clearer?
    I appreciate your input!
    ~Rebekkah Shaw
    rshaw@utah.gov

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