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Records Center Move


The Utah State Archives and Records Service will relocate the State Records Center from the warehouse in West Valley (Decker Lake) to a new State owned facility in Clearfield. This move is scheduled to begin on February 1, 2012 and will take an estimated 4 weeks to complete.

 

In order to facilitate this move, some services will be temporarily suspended as follows:

 

State Records Center Restriction Effective date Date lifted
No deliveries over 100 boxes Monday, Dec 5, 2011 TBD (approx. Mar. 12, 2012)
No deliveries over 20 boxes Monday, Dec. 12, 2011 TBD (approx. Mar. 12, 2012) 
No deliveries accepted Monday, Jan. 2, 2012 TBD (approx. Mar. 12, 2012) 
No records retrieval requests processed Monday, Jan. 15, 2012 TBD (approx. Mar. 12, 2012)

The Records Center (RC) is used to store records that remain in agency custody. By storing records at a secure off-site facility, entities can use valuable office space more efficiently and reduce building and storage costs. Additionally, the Records Center assists agencies in managing their records by tracking records retention and notifying records custodians when records have met their retention and are ready to be destroyed. Some records get transferred from the Records Center to the Archives, which houses records that have historical value and are no longer in the agency’s custody. Both Records Center and Archives facilities are part of the Department of Administrative Services, Division of State Archives and Records Service. The division’s mission is: “to assist government agencies in the efficient management of their records, to preserve those records of enduring value, and to provide quality access to public information.”

The State Records Center has been at the Decker Lake facility in West Valley City since 1974. Currently the Records Center manages over 120,000 boxes for state and local agencies. The Decker Lake warehouse is 45,000 square feet, but the new facility will have 80,000 square feet with the possibility of expanding into an additional 40,000 square feet. The new building, located in the Freeport Center in Clearfield, will have a number of benefits for agencies and Archives’ staff. The new building is owned by the state and will cost less to occupy than the current leased space. New shelving will be only  one box deep compared to the two-deep shelving at Decker Lake. This will make accessing records more efficient and reduce the risk of injury. The Clearfield facility will also include climate controlled storage for microfilm. Finally, at the current rate of growth the Archives will soon out-grow the Decker Lake space. The Clearfield facility will have plenty of room to accommodate growth.

The Utah State Archives is pleased to make this move which will enable better service to agencies and local governments throughout the state. We hope to limit any inconvenience the move may cause. We appreciate your advance planning and patience as we make this transition.

If you have any questions, concerns or emergency requests please place a call as soon as possible to:

Mark Dalton, Manager – Utah State Records Center   (801) 975-4016

Rosemary Cundiff, Utah State Archives Records Analyst  (801) 531-3866

The address of the new location is:

Utah State Records Center

Building C-6

5th St & C St

Clearfield, UT 84015  

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